Any time you enter an activity in CARES, you must first identify its Activity Group, then its Activity Type. All current groups and types from which you can choose are listed below for reference. Fields such as duration, mileage, travel/wait time and child meal are available within each applicable activity you create. Remember to consult OCR's Billing Policies & Procedures as well.
Contact with Child:
- Communication with Child
- Meeting/Staffing with Child Present
- Visit: Additional (Home/Placement)
- Visit: Additional (Non-Placement)
- Visit: At Court
- Visit: At School
- Visit: Change of Placement
- Visit: Initial (Home/Placement)
- Visit/Observe Prospective Placement
- Visit: Unsuccessful
- Re-entry Contact
- Visit: CC and Attorney (CC use only)
Hearing-Related Activity:
- Consultation: Inter-Office
- Consultation: Intra-Office
- Court (also has a "hearing type" field)
- Draft/File Document
- Hearing Prep
- Interviewing / Preparing Witness
- Legal Research
- Mediation
- Records Request
- Review Hearing-Related Document
Miscellaneous Expenses:
- Copies
- Discovery
- Filing Fee
- Postage
- Transcript
Legal Advocacy and Independent Investigation:
- Communication/Meeting with Department
- Communication/Meeting with Other Involved Person
- Communication/Meeting with Placement Provider
- Communication/Meeting with Relatives/Kin
- Communication/Meeting w/ Resp. Parents
- Communication/Meeting with School
- Communication/Meeting with Treatment/Service Provider
- Document Review
- Group Communication/Meeting
- Interview or observe prospective placement (child not present)
- Observe child’s home of origin (child not present)
- Observe child’s interaction with bio parents
- Research
- TDM/Family Engagement/Staffing
- Appellate work, pending case number
- Group Communication/Meeting: CC and Attorney (CC use only)
- TDM/Family Engagement/Staffing: CC and Attorney (CC use only)
Data Management:
- Open Case (Billing Policies allow only up to 0.1 hrs per appointment within your office)
- Close Case (Billing Policies allow only up to 0.1 hrs per appointment within your office)
- End of Assignment Form - CC use only (only for OCR-Contracted Case Consultants who must complete this form, up to 0.1 per assigned appointment)
- CFY Case Management (up to 0.3 per applicable appointment in preparation for transition to Counsel for Youth (CFY)